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Debunking the Legal Register

Maintaining ISO certifications within a business is often not a standalone task and can become an addition to an already demanding workload. In the worst-case scenario, you might find yourself "voluntold" to take on this responsibility. One of the most daunting projects you may face is creating and maintaining a legal register.

A legal register is a crucial document that acts as a reference point, detailing relevant legislation, its impact on the organisation, and how compliance is demonstrated. It can be overwhelming, especially without the support of an in-house legal team. Here are some top tips to help you manage this task effectively:

  1. Take Your Time: There's no way around it—creating a comprehensive legal register is a substantial task that requires a significant time investment. Don’t rush the process.
  2. Ensure Accessibility: Store the legal register in an easily accessible location, such as a company server, so that all relevant parties can access it when needed.
  3. Stay Updated: Sign up for notifications about legislative changes from sources like legislation.gov.uk or the Health and Safety Executive.
  4. Share Responsibility: Discuss how the company demonstrates compliance during your Management Review Meetings. This distributes the responsibility and ensures collective awareness.
  5. Invest in Training: Attend training courses focused on legislation. These can be relatively inexpensive and will help you identify legislation specific to your business.
  6. Utilise AI: Use AI tools to get inspiration on demonstrating compliance. While AI should be used with caution due to potential inaccuracies, it can serve as a useful starting point.
  7. Consider Outsourcing: If your company lacks in-house expertise or time, outsourcing the creation and maintenance of your legal register to a subscription service can be a valuable option.

Creating a legal register is not a one-size-fits-all task, but once mastered, a bespoke and well-understood legal register can greatly benefit your company. For further support with your legal register, consult your auditor at your next meeting.